1. Content of members Information 

The South African Society of Psychiatrists shall ensure that:

1.1. members information shall be obtained only for the purpose of delivering and improving the Services and will not be processed in any manner incompatible with this purpose;

1.2. members information shall be adequate, relevant and not excessive in relation to the above mentioned purpose for which it is collated and/or processed;

1.3. members information shall be accurate, and where necessary, kept up to date and reasonable steps shall be taken to ensure that information which is inaccurate and/or incomplete, having regard to the purpose for which it was collected, is erased or rectified;

1.4. members information shall be kept in a format which permits identification for no longer than is necessary for the purpose for which the information was collected or processed.

 

2. Members consent 

Members information may only be processed if:

2.1. the members has unambiguously given his consent; or

2.2. processing is necessary for:

2.2.1. the performance of a contract to which the members is a party; or

2.2.2. in order to take steps at the request of the members prior to entering into a contract; or

2.2.3. for compliance with a legal obligation to which The South African Society of Psychiatrists is subject; or

2.2.4. the performance of a task carried out in the public interest or in the exercise of official authority vested in the recipient; or

2.2.5. for purposes of the legitimate interest pursued by E2 Solutions, except where such interest is overridden by the interest for fundamental rights as reflected in the constitution.

 

3. Access to members information

The South African Society of Psychiatrists shall ensure that:

3.1. access to, or disclosure of members information will not be authorized without the documented commitment of the intended recipient so as to maintain confidentiality and the rightful use of such information;

3.2. access to members information by The South African Society of Psychiatrists personnel, contract workers, consultants, service providers or suppliers will be restricted to the level of access needed to effectively perform delegated or contracted duties and/or the level of service needed to render a reliable and effective service to The South African Society of Psychiatrists memberss.

 

4. Preventative measures 

The South African Society of Psychiatrists shall ensure that appropriate technical and organizational measures shall be taken against the unauthorized access, processing or disclosure of members information